Aeon 101: ORDERING SCANS AND PHOTOCOPIES

Starting August 1, all researchers using Special Collections and University Archives, the Prange Collection, and Special Collections in Performing Arts at the University of Maryland will need to create an online account to use materials in the reading room. We know you will have questions about the new policy, and we are here to help!

HOW WILL ORDERING SCANS AND PHOTOCOPIES BE DIFFERENT?

One of the exciting change is that researchers will be able to place photoduplication orders online. This makes it easier to submit orders and allows you to monitor your photocopy or scanning orders, including the current status of the order and cost. You can also retrieve an invoice for the completed order through your account.

The process for ordering photocopies and scans works very much like requesting an item.  You start the process directly from the catalog record or finding aid or within your account.  For example, a researcher who visited the Maryland Room to view and 1897 edition of ‘Through the Looking Glass’, selects ‘New Photoduplication Request’:

AeonAlicePhotocopyRequest

Click on the image for a larger view.

The researcher then fills in the details of their photoduplication request, including the pages they want copied, format options, shipping options, service level options, and other special requests.  By clicking ‘Submit Request’ , the researcher sends the order to special collections staff for processing.

AeonPhotocopyAlice

Click on the image for a larger view.

You can track the status from this screen as special collections staff create an invoice, process payment, and delivers the item to you.  Another exciting change is that researchers requesting digital copies will be able to retrieve their files online through this account!

All your reading room requests, including photoduplication orders are easily accessible online in one location. It will help you better manage your requests and organize your special collections research. Special collections staff will continue to provide information about these changes leading up to, and following the August 1 launch.

Until then, follow us @hornbakeLibrary on Twitter or sign up to follow Special Collections and University Archives on wordpress.

Have questions? Contact us

 Grumpy Cat Aeon

 

Aeon 101: REQUESTING MATERIALS

Starting August 1, all researchers using Special Collections and University Archives, the Prange Collection, and Special Collections in Performing Arts at the University of Maryland will need to create an online research account to use materials in the reading room. We know you will have questions about the new policy, and we are here to help!

HOW DO I REQUEST MATERIALS?

On August 1, researchers can request materials directly from a finding aid or online catalog. You can do this online or in the reading room with the help of a librarian.

No more writing call numbers on scraps of paper,  forgetting the name of a collection once you get to the reading room, or trying to decipher messy research notes.  Requesting materials from special collections will be more accurate and easier. Some of the benefits include:

  • Request materials online from any computer.
  • Request materials when the reading room is closed.
  • Schedule your requests in advance so that materials are on hold when you arrive
  • Track the status of your requests to see when the request has been received, retrieved, or placed on hold.
  • No more surprises! Special collections staff will contact you in case of any problems with your request. And because you request materials directly from the finding aid or catalog record, you can verify that the material you requested is correct.

Starting Aug 1, you will notice a ‘Request from Special Collections’ link in our online catalog and finding aids. Below is an example of what the catalog record will look like:

aeonalicerecord

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If you were interested in viewing this item, you would begin by clicking on the ‘Request from Special Collections’ link.   This will prompt you to log in to your account. Once logged in, you can verify their request and select what day you will visit the reading room:

Aeonnewrequest

Click on the image for a larger view.

You will verify the call number, title, and other information for this item and click ‘Submit Request’.  It’s that easy! Once the request is submitted, it will appear in your account along with any other requests and their current status:

AeonAlicequeue

Click on the image for a larger view.

If you are unsure how to request materials, or need some additional guidance, don’t worry.  Special collection staff in the reading room will be happy to walk you through the registration process, assist with requesting materials, and answer any other questions you may have.  In the meantime, we will continue to provide information about Aeon leading up to, and following the August 1 launch.

Until then, follow us @hornbakeLibrary on Twitter or sign up to follow Special Collections and University Archives on WordPress.

Have questions? Contact us

Larry David Aeon

 

Aeon 101: RESEARCHER REGISTRATION

All researchers using Special Collections and University Archives, the Prange Collection, and Special Collections in Performing Arts at the University of Maryland will need to create an online account to use materials in the reading room. We know you may have questions we are here to help!

HOW DO I REGISTER?

Registration is quick and easy, and requires you to fill out contact information and select a username and password. You can register online from any computer, or visit the reading room to get help from a librarian. Once you create an account, you will can research in any of the three special collections reading rooms. Some benefits of these changes include:

  • Request materials directly from the catalog record or finding aid. Materials will be placed on hold so they are immediately available when you arrive.
  • View and track the status of your requests.
  • Place duplication orders and retrieve digital scans online.
  • Review your request history. Never forget what collection you consulted or what books you requested. You will even be able to export the citation for easy reference work.
  • Your information is kept secure using a username and password of your choosing. If you are an affiliate of UMD, your will be able to log in using directory ID and password.
  • You only need to register once to use all three reading rooms.

The first time you visit the reading room after creating your account, you will be asked to present a valid university-issued or government-issues photo ID to verify your identity. Then you are all set to begin your research!

Follow us @hornbakeLibrary on Twitter or sign up to follow Special Collections and University Archives on WordPress for more information about using our collections.

Have questions? Contact us

Oprah Aeon

 

Aeon 101

Starting August 1, all researchers using Special Collections and University Archives, the Prange Collection, and Special Collections in Performing Arts at the University of Maryland will need to create an online account to use materials in the reading room. We know you will have questions about the new policy, and we are here to help!

As part of our efforts to inform our researchers, we will be posting information in the upcoming weeks about upcoming changes, including how to register, how to make requests for special collections materials, and how to place duplication orders.  So, lets start with the basics.

What is Aeon?

Aeon is a management tool designed specifically for archives and special collection libraries. It automates researcher registration, retrieval requests, and duplication requests to offer researchers greater access and a more efficient way to conduct your special collections research.

You will be able to register and manage your requests for special collections materials online with any computer using your account. Not only can you view the status of all your requests, but you will also be able to access your request history and export citations for the materials you have previously viewed. You can access your account and make requests online from any computer, even when the reading room is closed!

How Will I Know if I Need to Register?

Researchers requesting materials from Special Collections and University Archives in the Maryland Room, the Prange Collection, and Special Collection in Performing Arts will need to make their requests through this new system.  You will notice ‘Request from Special Collections’ links in catalog records and finding aids. These links will prompt you to register or log in using your username and password. If you are unsure, we are here to help! You can visit the reading room or contact us with any questions.

Special collections staff will continue to provide information about the changes. Until then, follow us @hornbakeLibrary on Twitter or sign up to follow Special Collections and University Archives on wordpress.

Have questions? Contact us

Brace Yourselves

 

 

 

Aeon is Coming to Special Collections!

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WHAT IS AEON?

Aeon is a management tool designed specifically for archives and special collection libraries. It automates researcher registration, collection retrieval requests, statistics gathering, and duplication requests. Essentially, Aeon offers researchers greater access and a more efficient way to conduct their special collections research.

The University of Maryland joins the numerous leading university libraries currently using Aeon, including the University of Michigan’s Special Collection Library, Yale University’s Beinecke Rare Book & Manuscript Library, Harvard College Library, Columbia University’s Rare Book and Manuscript Library, Princeton University, and the University of North Carolina at Chapel Hill.

HOW WILL AEON AFFECT RESEARCHERS?

Beginning August 1, 2014, researchers using materials from Special Collections and University Archives, the Prange Collection, and Special Collections in Performing Arts will be required to register online for a research account through Aeon.

All requests for materials from these special collection libraries will be made through Aeon. Once researchers create an online account, they will be able to request materials directly from the online catalog/finding aid, view their current/past requests, and submit scanning/photocopy requests from any computer using the Aeon system.

WHAT ARE THE BENEFITS OF USING AEON?

Aeon will greatly improve the research experience for researchers using special collections materials. Among the many benefits, researchers will be able to:

  • Easily register and request materials seamlessly from the online catalog, ArchivesUM, or our website in advance of their visit, maximizing their research time in the reading room
  • Monitor the progress of their requests to determine if an item has been retrieved or placed on hold
  • Place digitization and photo-duplication requests at home or in the reading room
  • Securely access their past requests and digitization orders, relieving them of the need to keep track of material they have used or requested
  • Request groups of materials for collaborative events, including classes and tours, which can be saved in the system and promptly retrieved again by special collections staff

Aeon doesn’t eliminate the importance of one-on-one interaction with a special collections librarian.  It streamlines communication between researchers and special collections staff, so we can provide enhanced customer service to our researchers. With Aeon, special collections staff will be able to communicate with researchers about their needs more accurately and promptly.

WHAT’S NEXT?

Special collections staff will continue to provide updated information about Aeon as the August 1, 2014 implementation date approaches. If you have questions about Aeon or would like to provide feedback on the upcoming changes, please email special collections staff at askhornbake@umd.edu.

For more information about Aeon systems, visit https://www.atlas-sys.com/aeon/.