Navigating Archival Collections

As we prepare to say goodbye to ArchivesUM, we look toward the future and how much better searching will be using our new Archival Collections database. Our previous blog post explored why we decided to adopt a new database for managing our finding aids. This post will provide tips for successful navigation within the new Archival Collections database.

Welcome to Archival Collections. The homepage provides some background on what users can expect to find using this search and helpful tips on how to request desired material for use.

Archival collections homepage
Archival collections homepage

Searching is super simple and results to keyword searches much improved. Advanced search is already included on the main page, but simple keyword search will yield great results.

On the results page, you will see individual items, folders, digital material or collections, related to your search term. Use the filters on the right hand side of the screen to limit your results by date, type or choose another filter. For more information or to find answers to frequently asked questions, visit our Archival Collections help page.

Archival Collections search results page
Archival Collections search results page

Once you find something that you would like to view, click the “Request” button in the top right column of the item record to view the box, and click “Request” again to import the information into your Special Collections Account.

Archival Collections item page
Archival Collections item page
Archival Collections box list page
Archival Collections box list page

Returning users will be prompted to login. If you are a new user, you will need to set up an account.

Special Collections Account login screen
Special Collections Account login screen

Once you have imported everything into your account, you will select the first group of up to 15 items or boxes that you would like to view in our reading room and schedule the date of your visit. Material can be requested on site, but it is recommended that you request material in advance of your visit in case it needs to be pre-screened or retrieved from Severn Library. Material can be placed on hold and quickly retrieved upon your arrival, allowing you to get right to your research.

Special Collections Account unsubmitted requests screen
Special Collections Account unsubmitted requests screen

For more information about any of these topics visit our Archival Collections help page.

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Introducing new archival collection search!

We have some exciting news to share in Special Collections! After years of work behind the scenes, we are rolling out a new database to help you conduct research using our archival collections.

For the last 11 years, we have used a tool called ArchivesUM to provide access to our archival finding aids. The time has come to say goodbye to ArchivesUM. We are rolling out a new product, called ArchivesSpace, to help improve our user experience, database search-ability, information organization and indexing of our finding aids. ArchivesSpace is a an open source web application used by many other academic libraries for managing archives information.

ArchivesSpace helps us to move away form static, single-page finding aids to a dynamic database that will allow users to easily search by keyword, dates, names, and other useful terms. Users will be able to locate relevant collections, series, folders, and items returned in each search. We will outline more about features and tips over the coming weeks, so follow our blog to learn more.

Our staff has been working with ArchivesSpace for several years, using the back end system to help us organize information about our collections and prepare for the time when we were able to move forward with a new and improved public interface. We have been working with a group of librarians and technicians, both within the UMD Libraries and across the country, to continue to improve the system.

We are excited to announce that we will officially switch to our new discovery system January 28th. To see the upcoming changes, you can use the new Beta site link. More changes are still to come, and we would appreciate your help making those final changes. Please send us feedback as you use this new tool and help us make it even better.  

ArchivesSpace homepage screen shot from December 19, 2018
Beta site for the new finding aid database, official launch date is January 28, 2019

LGBTQIA Terps Share Their Stories

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Oral history questionnaire for the video project

October 11th marked the 30th anniversary of National Coming Out Day, a yearly event that celebrates individuals in the LGBTQIA+ community who have “come out” to the people in their lives.

Special Collections and University Archives had the pleasure of sponsoring the UMD Pride Alliance event, “What’s Your Story?,” where students, faculty, and staff volunteered to create video testimonies of their own coming out stories. In addition to sharing their own “coming out” stories, interviewees also talked about their experiences at the University of Maryland, and how they’ve been able to develop their own communities on campus.

The video project, a concept created by UMD student Maria Aragon, is an extension of our LGBTQ Oral History Project, which began in April 2018. The project seeks to capture the history of LGBTQIA students, faculty, staff and alumni at the University of Maryland.


 

Post by Ashleigh Coren, Special Collections Librarian for Teaching and Learning

Join us for afternoon tea

The University of Maryland Libraries’ Special Collections and University Archives would like to invite you to join us for Afternoon Tea at our Annual Open House on October 15th between 2-4pm.

Special Collections and University Archives is home to a number of collections that capture the complex history of immigration to the United States. This year, we hope to engage in conversations with you about these objects and this history.

Driven by the passion of faculty, staff and students across University of Maryland’s schools and colleges, the Year of Immigration programming strives to increase awareness about immigration, global migration and refugees and to use that education to foster a more diverse and inclusive community.

To participate, drop by anytime during the event. We can’t wait to share a cup with you.

Join us for an afternoon tea at our fall open house on Monday, October 15th from 2-4pm in the first floor lobby of Hornakbe Library North

An invitation to our annual open house

Speak Your Truth

Join us for a very special event as we celebrate Pride Month!

 

Speak Your Truth

The LGBTQ Oral History Project

April 12 & 19
3:00 – 6:00pm
LGBT Equity Center
2218, Marie Mount Hall

RSVP at go.umd.edu/queertruth

Special Collections & University Archives, in collaboration with the LGBT Equity Center, will be conducting short interviews and gathering stories that reflect on and share the experience of being LGBTQ+ on campus or in the community! These will be preserved and added to the University Archives. Interested in sharing yours?

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Fembot Edit-A-thon

To celebrate Women’s History Month, Fembot, the University of Maryland Department of Women’s Studies, the University of Maryland Libraries, the LGBT Equity Center, and the Maryland Institute for Technology in the Humanities, are hosting a two-day Wikipedia Edit-a-thon  to write women of color, trans, and/or non-conforming people and related organizations and ideas into Wikipedia.

fembotlogo

Please join Fembot and our partners for the 2018 Fembot Edit-a-thon! The Edit-A-thon will take place Friday and Saturday, March 9-10, from 10:30-4:00pm in McKeldin Library Rooms 6107 and 6103.  This Wikipedia Edit-a-Thon will contribute to the world of free and accessible knowledge, while at the same time working toward an anti-racist, gender inclusive history of everything within Wikipedia’s vast database.

More details about the event:

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Join us for a pop-up museum celebrating activism

Participate in our pop-up museum celebrating activism on Wednesday, February 21st from 12-4pm in the first floor lobby of Hornbake Library.

Bring your badgers, flyers, posters, pins, photos, audio and music, video and other material from social media, marches and cultural events for our temporary museum.

We want to preserve your stories of activism. Record your story at the event.

Be a part of campus history!

PopUpMuseum

Contact Laura Cleary with questions
lcleary@umd.edu
301-405-9988