Navigating Archival Collections

As we prepare to say goodbye to ArchivesUM, we look toward the future and how much better searching will be using our new Archival Collections database. Our previous blog post explored why we decided to adopt a new database for managing our finding aids. This post will provide tips for successful navigation within the new Archival Collections database.

Welcome to Archival Collections. The homepage provides some background on what users can expect to find using this search and helpful tips on how to request desired material for use.

Archival collections homepage
Archival collections homepage

Searching is super simple and results to keyword searches much improved. Advanced search is already included on the main page, but simple keyword search will yield great results.

On the results page, you will see individual items, folders, digital material or collections, related to your search term. Use the filters on the right hand side of the screen to limit your results by date, type or choose another filter. For more information or to find answers to frequently asked questions, visit our Archival Collections help page.

Archival Collections search results page
Archival Collections search results page

Once you find something that you would like to view, click the “Request” button in the top right column of the item record to view the box, and click “Request” again to import the information into your Special Collections Account.

Archival Collections item page
Archival Collections item page
Archival Collections box list page
Archival Collections box list page

Returning users will be prompted to login. If you are a new user, you will need to set up an account.

Special Collections Account login screen
Special Collections Account login screen

Once you have imported everything into your account, you will select the first group of up to 15 items or boxes that you would like to view in our reading room and schedule the date of your visit. Material can be requested on site, but it is recommended that you request material in advance of your visit in case it needs to be pre-screened or retrieved from Severn Library. Material can be placed on hold and quickly retrieved upon your arrival, allowing you to get right to your research.

Special Collections Account unsubmitted requests screen
Special Collections Account unsubmitted requests screen

For more information about any of these topics visit our Archival Collections help page.

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